Legal
Privacy Policy
How Accountancy Solutions (LHR) Ltd collects, uses, stores and protects your personal information.
Last updated
Accountancy Solutions (LHR) Ltd (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal information.
Introduction
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, or use our accountancy and business services.
Accountancy Solutions (LHR) Ltd, 40 Cumberland Close, IG6 2PA. Email: info@accountancysolutionslhr.com
For the purposes of UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Accountancy Solutions (LHR) Ltd is responsible for the personal information we process.
Information We Collect
Depending on the services you use, we may collect information including:
- Full name and contact details
- Address and date of birth
- Email address and telephone number
- Company and business information
- Unique Taxpayer Reference (UTR)
- National Insurance number
- Companies House information
- Bank and financial information
- Income and expenditure information
- Payroll and employee information
- VAT information
- Tax and accounting records
- Identity and verification documents
- Information required for company formation
- Information you provide through enquiry or contact forms
- Information relating to your communications with us
We may also collect technical information when you use our website, such as IP address, browser type, device information and website usage information, subject to our use of cookies.
How We Use Your Information
We may use your personal information to:
- Provide accounting and bookkeeping services
- Prepare annual accounts
- Prepare and submit Self-Assessment tax returns
- Prepare and submit Corporation Tax returns
- Provide VAT services
- Process payroll and payroll-related information
- Provide tax advice
- Assist with company formation
- Provide business support and related services
- Communicate with you regarding your services
- Respond to enquiries
- Verify your identity where required
- Comply with legal and regulatory obligations
- Maintain appropriate business and accounting records
- Prevent fraud and other unlawful activity
- Manage our relationship with you
- Improve our website and services
Legal Basis for Processing
Depending on the circumstances, we may process your personal information because:
- It is necessary to perform a contract with you or take steps at your request before entering into a contract.
- We have a legal or regulatory obligation to process the information.
- We have a legitimate business interest in processing the information, provided this does not override your rights and interests.
- You have provided consent where consent is required.
Where we rely on consent, you may withdraw that consent at any time.
Tax and Accounting Information
As an accountancy firm, we may process confidential financial information and other personal information on behalf of our clients.
We only use such information for legitimate professional purposes, including providing the services requested by our clients, complying with our legal and regulatory obligations, and maintaining appropriate records.
We take reasonable technical and organisational measures to protect client information from unauthorised access, loss, misuse or disclosure.
Sharing Your Information
We may share personal information where necessary to provide our services or comply with legal obligations.
Depending on the circumstances, this may include sharing information with:
- HM Revenue & Customs (HMRC)
- Companies House
- Other government or regulatory authorities
- Payroll, accounting and tax software providers
- IT and cloud service providers
- Professional advisers where appropriate
- Banks or financial institutions where authorised
- Legal or regulatory authorities where legally required
We do not sell your personal information to third parties.
Where we use third-party service providers to process information on our behalf, we take reasonable steps to ensure appropriate data protection and confidentiality arrangements are in place.
International Transfers
Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable UK data protection legislation.
How Long We Keep Your Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including to meet legal, accounting, tax, regulatory and professional record-keeping requirements.
The retention period may vary depending on the type of information and the nature of the services provided.
Security
We take reasonable technical and organisational measures to protect personal information against:
- Unauthorised access
- Accidental loss
- Destruction
- Misuse
- Alteration
- Unauthorised disclosure
However, no method of transmission or electronic storage is completely secure, and we cannot guarantee absolute security.
Your Data Protection Rights
Under UK data protection legislation, you may have rights including:
- The right to access your personal information.
- The right to request correction of inaccurate information.
- The right to request deletion in certain circumstances.
- The right to restrict processing in certain circumstances.
- The right to object to certain processing.
- The right to data portability in certain circumstances.
- The right to withdraw consent where processing is based on consent.
To exercise your rights, please contact us at: info@accountancysolutionslhr.com
We may need to verify your identity before responding to certain requests.
Cookies
Our website may use cookies and similar technologies to improve functionality, understand website usage and provide a better user experience.
Some cookies may be necessary for the website to operate, while others may require your consent.
Where required, we will provide appropriate cookie controls and information about the cookies used on our website.
Third-Party Websites
Our website may contain links to third-party websites.
We are not responsible for the privacy practices, security or content of third-party websites. You should review their privacy policies before providing personal information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements or data processing practices.
The latest version will be published on our website.
Contact Us
If you have questions about this Privacy Policy or how we handle your personal information, please contact:
Accountancy Solutions (LHR) Ltd, 40 Cumberland Close, IG6 2PA. Email: info@accountancysolutionslhr.com
Questions about this document? Email info@accountancysolutionslhr.com or call 07503 476170.